Project Management Techniques | Step by Step
Before jump into details for Project Management Techniques & Tools let us do a little review to understand things better.
Project: A project is a dedicated unique asset where the organizational resources a being applied to get that product on time, in budget and without any non-conformity to pre-defined specifications.
Project Management: It is the process where a project manager gets the charter to apply all the optimum resources to get it done using project management tools & techniques.
Difference between Tools & Techniques?
Tools are things project manager uses, on the same way techniques are the methods by which project manager uses them.
Although it looks a slight difference but it is in practical application of project management.
Let’s dig in further as it will help to understand the main concept in a better way.
A tool is a physical device or software like Primavera P6, Microsoft Project, Asta or Total Station Machine used by surveyors to check the co-ordinates that helps to maintain level.
A technique is procedure or methodology that you need to follow. For example, there are instructions that how you need to use that machines or how to build a plan/ program for your project.
Hope you are quite clear till now. If not lease read it again or ask anything in comments. Or then go ahead only
Major Project Management Techniques
Master the techniques to grip on your project at the very beginning. It’s hard to get back on track once you lose it. Experienced project managers know better the value of initiation stage well. Try to perform all the techniques as soon as possible.
Top Seven project management techniques you must perform from very start to delivery of the project
- Clarity about SOW- Statement of Work
- Clarity about Characteristics of Deliverable
- Proper Planning & Scheduling
- Perform a Stakeholder Analysis
- Defining Reporting Structure
- Procurement Management
- Change Management
Clarity about SoW- Statement of Work
It is one of the first detailed documents of the project having details of all the aspects of project. The major components of SoW are the purpose of project key milestones, deliverables, payments, closure etc. A clear, concise understanding for SoW is helpful to avoid any scope creep or any gold plating.
Clarity about Characteristics of Deliverable
A deliverable is a unique & verifiable product, service or a result produced by complete project management processes in all phases.
As a project manager it is your duty have common understanding with the Client about the final characteristics of deliverable.
Proper Planning & Scheduling
You got the project charter and have all the authority to utilize all project resources provided as per your understanding to get optimum result. Grab the SoW, contractual documents to fix the milestones and then prepare WBS-work breakdown structure to the activity level.
Engage all the project team to define any constraints and ultimately the solution or escalate the issue to PMO or higher management immediately.
Fix the baseline and get it approved from Client – very important!
Perform a Stakeholder Analysis
This is one of the commonly ignored by most of the project managers. This is one of the most critical for the success of any project. A stakeholder may have positive affect as well as negative affect on the project. A single key stakeholder can ruin all the effort.
Do a careful stakeholder’s analysis to prioritize and keep in radar all the time.
Defining Reporting Structure
Reporting defines your communication skills. After stakeholder analysis define to whom you need to send what. Define different reporting structure for different stakeholders. Like top management only need to know hitting on the millstones and about any critical item.
Define detailed reports as per demand from client or management – Avoid unnecessary information.
You must know how to kneel this camel or you are simply out of the game.
Always refer to contract document before raising a change order or accepting any. Also read details about change order here Change Orders & Variation Orders Overview.
Project Management Institute also talks about this. You can read here Project Management Techniques
Project is dedicated result of project management tools & techniques applications. There project manager should utilize any techniques for the better interest of his/her organization keeping in view the customer’s acceptance criteria.
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