Risk Analysis Techniques & Risk Response Strategies

Risk is all about uncertainty. A risk is regarded as an uncertain event, which if occurs may have an impact (positive or negative) on project objectives.

There is a misconception that risk can only have a negative impact on a project. Rather, it can have both negative a positive effect to project goals.

Project risk management is unavoidable to any project nowadays to avoid a negative effect on the project objectives and to get maximum out of opportunities.

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Purpose of Risk Assessment

Risk analysis techniques are helpful to forecasts these threats and opportunities in a smarter way to get maximum benefits or to avoid any negative effect or even to mitigate these risks.

Project Risk Assessment Steps Explained in this infographic explanation

Risk Analysis Techniques

These are the two most common techniques used for risk analysis on any project

  1. Qualitative Risk Analysis
  2. Quantitative Risk Analysis

We use these techniques to make a priority for dealing with that particular risk.

When I was in my PMP preparations, I use to get confused on both terms but finally, I cracked it as I am explaining to you below.

First, we prepare a Risk Register of overall possible identified risks on a project.

Risk Register is a tool used in risk project management that record the risks going to happen on any project. A risk register contains information like a description of the risk, risk assessment and response strategy main. Below is an example of a risk register.

Risk Register Template

Qualitative Risk Analysis

This is done on risk-level. Probability of occurrence and impact of all the risks is analyzed. The main purpose here is as we cannot do a complete analysis on every risk on that risk register as we need huge resources and more time hence, we filter out as many as possible here for further analysis.

There are many techniques to perform qualitative risk analysis but most commonly used are

  • Brainstorming
  • Interviewing, Delphi Technique
  • Historical Data
  • SWOT Analysis (Strength, Weakness, Opportunities, and Threats Analysis)
  • Risk Rating Scales

Quantitative Risk Analysis

This is done on the project level. Here, we estimate based on time and cost. We will see a combined effect hereafter analyzing the filtered-out risk after qualitative analysis. We will categorize as the overall effect on project objectives.

To perform Risk Analysis quantitatively, we need to do it with any appropriate software as it involves complex calculations and simulations.

Risk Response Strategies for Threats

You have categorized all the risk in your risk register after careful quantitative analysis. It’s time to define the Risk Response process. Here, you will define the response/s to any risk.

There are different strategies to deal with negative risks, we call it Threats and positive risks we call it opportunities.

Every risk should be ranked on a scale of Probability and Severity (1-10 or similar) in a risk register log.

Use this formula in risk register (Risk = Probability x Severity)

Below are the strategies to deal with both threats and opportunities;

  1. Avoidance / Exploit
  2. Transferring / Share
  3. Mitigation / Enhance
  4. Acceptance

 Let’s explore these terms one by one in more detail

Avoidance / Exploit

A threat can be avoided by just removing a small part without affecting project goals. It should be the first strategy to deal with threats.

If you find any golden opportunity having high probability and impacts. that will help then exploit it and we call it an aggressive response strategy.

Transferring / Share

Insurance is the best example to transfer any risk.

Share is when you find the other entity can exploit the opportunity better to get maximum output.

Mitigation / Enhance

Mitigation reduces the impact of risks with high probability and impacts to below the threshold.

On the other hand, opportunities are enhanced by increasing its probability and/or impact to get maximum results.

Acceptance

These are risks that cannot be handled by above-mentioned strategies and you have to accept.

A contingency plan, workaround plan and/or contingency reserve may be developed for that eventuality.

Here, we prepare a contingency plan, contingency reserve or a workaround plan.

Wrap Up

The purpose of the risk management planning process is avoiding threats and get maximum out of opportunities. It is clear, nowadays, Risk Project Management is an integral part of any successful project. A qualified person should have to handle this position. A risk manager should have risk management certification from any reputed institute of risk management. He/she should know the purpose of a risk assessment and effective implementations or response strategies.


One Small Request:

Being a Project Management guy, I know how little time we have to play around on the internet. But if you have found this information useful then please share it to your colleague so that more people can get benefit from it. If you have any question then comment below and I am glad to take it.


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5 thoughts on “Risk Analysis Techniques & Risk Response Strategies”

  1. Thank you for providing the template for Risk Register. It is quite precise content. It helped me to prepare my presentation for Qualitative Risk Analysis specifically.

  2. Thanks a bunch for sharing this with all people you really understand what you’re speaking about lean! Bookmarked.

  3. Risk Analysis Techniques & Risk Response Strategies are quite wide topics but you made it close enough. Anyways it’s a great help to

  4. Your method of explanation of any topic is just brilliant. I like your Primavera P6 topics as well as related to PMP.

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