S Curves in Project Management | A Practical Approach

What is an S Curve Project Management?

Definition: Graphical representation of quantities like cumulative costs, labour units etc. plotted against time.

An S-Curve is one of the major tools used in Project Management that tracks project progress over time. It is a graphical representation that gives the required information in a flash.

Hence all the Project Stakeholders always demand to have these s-curves in the reports as it helps them to get the project status without any hassle.

What are the Elements for an S Curve?

It is clear by definition that it is a graph & you know to draw a graph we must need at least two coordinated values to plot against each other. Here, time is common in every S-Curve.

To understand in a better way, let’s discuss some of the most common S-Curves used in Project Management below;

Typical S Curve

Typical S Curve for Projects

 

You can see at the start it is quite flat and so in the end but steeper in the middle is typical of most projects.

The curve represents the cumulative work done over time & hence the steepness or flatness gives us the rate of work over time.

It is clear at the initial stage you need fewer resources but in middle, we call it execution phase needs the maximum of all the resources. The end is the same as the initiation phase.

Uses of S Curves

As I am working in Project Controls and my Project Manager is always demanding to show every possible data in the form of S – Curves like my weekly and monthly reports include following S-Curves;

  • Baseline S-curve
  • Baseline Ranges (Banana Curves)
  • Man-hours Vs Time
  • Recovery Plan Vs Actual
  • Cash Flow – Plan & Actual & Forecast
  • Quantity Comparisons
  • Progress and Performance Evaluation
  • Manpower Histogram
  • Percentage S-curves

It’s great way to monitor project performance, variance & ultimately forecast to achieve the required goals. You can have all history, current status & forecasting at one graph. S-Curves are easy to communicate & give clear indications about the health of the project.

 Practical Examples of S-curves

To understand better that how to read S Curves, let me explain the below fig. scenario,

At particular date, we call it as Data Date or Cut of Date the Actual Progress is below the Baseline Value and that difference is called Variance.

As you know There are three common project tracking methods are

  1. Man-hours
  2. Cost
  3. Quantity

 Now, the Project Manager needs to look at and either need to increase the resources we call it Crashing or he/she needs to Fast Track the activities that may leads to Risk issues. But he/she needs to act upon any of these to increase work rate as overall project health is not acceptable for that particular time. He/she can use both simultaneously.

 

A Typical S Curve

Progress Performance Evaluation Through a Combination of S Curves

 

Real Case Study for Understanding S-Curves

Now, once everything is analyzed then we may need to submit a recovery plan also called a mitigation plan showing that how we are going to catch-up the delays.

These curves are not like as we have seen the typical one but this may happen in practical scenarios. Here the client has asked to hand over a few major areas even in the middle of the project. That leads to differing the work rate as in typical s curves scenarios.

As you see, the Green & Red are representing the Early Units and Late Units respectively. The combination of both gives us a Banana Curve. It helps us if the project slips below the Red zone then it is an alarming thing that should be fixed immediately without any delay.

This is a real example where we were asked to submit Recovery Plan where we were slipping below the Red line, you can see the Blue like for actual work. We acted upon immediately and submitted our action plan that included the increase in manpower, an expedition of required critical materials delivery, fast-tracking of a number of activities. We presented this to Stakeholders, performed and the day I am writing this blog we are as per our recovery plan without any negative Variance.

Man-Hours Versus Time S-Curve

Below is the graphical explanation that how we increased the manpower to catch up the above delays for that particular project. No doubt there is a huge difference in planned, actual & of the recovery. This may be because we over estimated the Productivity Rates. As we were delayed in some critical material then we have to deploy the other skilled manpower simultaneously and some of our manpower become idle for time being – waiting for material to be procured & to be delivered onsite.

Manpower Histogram

Manpower Histogram – Month Wise

How an S-Curve is Generated?

First of all, we need to have over a baseline plan. From this, we can generate early start & early finish S-curves. You know a combination of both is called a Banana curve. This baseline program can be prepared in a number of planning software like Primavera P6, MS Project and Asta, Tilos, SAP etc. These may give you S Curves directly or you need to use some third-party application like Microsoft Excel to get it done after exporting data.

I normally use Primavera P6 and used to export data in MS Excel as it gives me the freedom to use required visualization that is necessary to present to top management. Before doing I prefer to see the result in Primavera P6 so that if there is any issue with it as in Primavera you can get S Curves of almost every type.

Conclusions

S Curves are one of the most valuable Project Management Tools for reporting a project. As it is best way to communicate to the Stakeholders and you know better communication is the key to success of any project.


That’s all about S Curve Project Management. Thank you to bear with me. If you have any suggestion for improvement of this blog please comment below. I will try to fill that gap where possible.

Also, you can visit Official PMI website for more information about monitoring & controlling through S Curves here S Curves Monitoring.


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If you have liked reading content, kindly give it a share. Your share is extremely helpful for me. Or at least comment below if you need more information regarding Project Management.


Further Reads

If you think it a good read then share with your colleague & also visit here

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Team ProjectAyaad IFrank Ay.M MarshHarry Recent comment authors
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Muhammad Imran
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Muhammad Imran

Thank you very much for explaining the stuff through practical experience. Would love to know more about how to draw it in MS Excel or if you can provide any template – Much appreciated.
Keep up good work.

Jimmy Andrew
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Jimmy Andrew

Thanks You Mate! I am blogger too but I love when you use practical experience. I suppose you have a good command on Project Management field. Keep Rocking!!

Harry
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Harry

Nice read! Thank you team for writing this piece based on some practical illustrations. Looking forward to know about Lean Project Management. Can you please write-up!

M Marsh
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M Marsh

Thank you team for sharing this insightful experience. Practical s curve graphs gives confidence when developing these curves as most books have smooth curves which is not normally when you go and apply practically.

Frank Ay.
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Frank Ay.

A good read dear. Thanks for write up. Would be nice if you could elaborate how to make s curve in MS Excel or refer ant video. A real blogger behind.
A bit grammar need to improve though. But natural you are.

Ayaad I
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Ayaad I

Thanks you dear
I just shared it with my colleagues. Practical nature of S curve is not like smooth always – Good to know

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